policies and procedures

Cromwell Kids Fun Club

Because the Cromwell Kids Fun Club is a fully registered charity and an OSCAR-accredited programme, its operational guidelines are strictly governed by New Zealand’s Social Sector Accreditation Standards. These rules ensure safety, financial transparency, and child welfare. When enrolling your child via their AimyPlus Booking Portal, you agree to the following core policies and procedures:

Three kids enjoying superhero play on a sunny outdoor court.

Enrolment & Attendance Policies

  • Prior Booking & Medical Info Mandatory: Children cannot attend unless a full enrolment form is completed in advance. This includes documenting any allergies, medical conditions, and emergency contact details.
  • Strict Pick-Up & Sign-In/Out: Parents or authorised guardians must physically sign children in upon arrival and out at the end of the session. Children will not be released to anyone who is not explicitly named on the authorised pick-up list.

Financial & OSCAR Subsidy Guidelines

  • Advance Payments Required: To secure a spot, bookings generally require payment prior to the start of the holiday programme block.
  • OSCAR Subsidy Deadlines: For families utilising Work and Income Work and Income OSCAR Subsidy subsidies, paperwork must be completed and submitted to the programme coordinators well ahead of the holiday start date so processing can clear before sessions begin.
Group of children playing with a colorful parachute outdoors on a sunny day.

Safety & Health Procedures

  • Accredited Ratios: The club adheres to standard New Zealand out-of-school care safety ratios. This typically requires a baseline of 1 staff member to every 10 children on-site, which drops down to tighter supervision parameters (such as 1 to 8) during high-risk off-site bus excursions like the ice skating trips to Alexandra.
  • No-Hat, No-Play & Gear Rules: During Terms 1 and 4, wearing a sunhat outdoors is strictly compulsory. Similarly, children who do not bring a helmet on designated “Wheel Days” will not be permitted to ride their bikes or scooters.
  • Illness Exclusion Policy: Children who display signs of infectious illness (such as a high fever, severe cough, or episodes of vomiting/diarrhea within the previous 24 to 48 hours) are required to stay home to protect the group.

Behaviour Guidance

  • Staff utilise positive behaviour management techniques. In instances of disruptive behaviour, incident reports are logged to evaluate patterns or triggers.
  • Escalation & Safety Risks: If a child’s behaviour continuously compromises their own safety or the safety of other children and staff, the programme reserves the right to contact the parents for an immediate pick-up or enact temporary exclusion from the remainder of the holiday block.

Cromwell Kids Fun Club

The Cromwell Kids Fun Club offers fun activities for 5-12 year old’s including: crafts, sporting and outside activities, fun off-site visits eg. to movies, bike adventures, bus trips out of town during the school holiday periods at the Cromwell Primary School Hall in Cromwell.